SAMPLE

Registration and Hotel Accommodation

Important Dates:

  • XX. XX, 2010: Deadline of early registration
  • XX. XX, 2010: Deadline of on-line registration* and Accommadation reservation

* From the deadline of on-line registration, only on-site registration is available. Please register on site at the conference venue.

Registration Fee (JPY)

  Early registration
(by XX. XX, 2010)		 Late registration
(from XX. XX, 2010)
Member JPY XX,000 JPY XX,000
Student JPY XX,000 JPY XX,000
Non-Member JPY XX,000 JPY XX,000
Accompanying person JPY XX,000 JPY XX,000
Book of Abstract JPY XX,000 JPY XX,000

NOTE:

  • Above registration fee includes:
    • - Entry to all conference sessions each day
    • - Conference proceedings
    • - Welcome reception on XXXX XX
    • - Coffee break during the conference
    • - Daily lunch during the conference
  • Accompanying person is not permitted to attend the sessions.

Banquet:

Date Venue Early registration Later registration
XX. XX, 2010 XXXXXX JPY XX,000 JPY XX,000

Hotel Accommodation

Reservation period : XX. XX, 2010 - XX. XX, 2010

Rooms of the following hotels have been reserved at special rates for the period of the conference.
No reservations will be confirmed in the absence of payment of accommodation fee.
Hotel reservations are processed on a first-come-first-served basis.
So please make sure to pick up second choice hotel as well as first choice. You will be informed of the confirmed hotel name later.

Hotel Map

* Room Type: S=Single, T=Twin, TU=Twin (single occupancy).

Name of Hotel Code Room Rate
(JPY)		 Access to Conference Venue
XXXXXXX Hotel
(Conference Venue)		 1-S XX,000 -
1-T XX,000
1-TU XX,000
XXXXXXX Hotel 2-S XX,000 X min. by shuttle bus
2-T XX,000
XXXXXXX Hotel 3-T XX,000 -
3-TU XX,000
XXXXXXX Hotel 4-S XX,000 -

Above rates are per room per night including breakfast, service charge and tax.
Above rates and information are subject to change without notice.

Hotel Reservation should be accompanied by payment of deposit (XXXX JPY) and handling charge (XXX JPY) per room.

Remainder of room charges should be settled at the hotel.

Payment

Payment should be made in Japanese Yen only by credit card or bank transfer.

  • Credit Card
    VISA, Master Card, AMEX, DINERS and JCB cards are available.
    * Charges will be shown on your statement as "xxxx xxxx xxxx".
  • Bank Transfer (Please wire transfer to following bank account.)
    • xxxx xxxx xxxx
    • xxxx xxxx xxxx
    • xxxx xxxx xxxx
    • xxxx xxxx xxxx

Cancellation

In case of cancellation, a written notification should be sent directly to registration desk to avoid any trouble.

The cancellation charges:

Registration

  • Non refundable
    (After the conference, the conference proceeding will be delivered.)

Hotel Accommodation

  • Cancellation must be submitted in a written notification (e-mail or fax) to the Registration Desk to avoid any trouble.
    e-mail: xxxxxxxx@xx.jp   Fax: +81-x-xxxx-xxxx
  • In case of cancellation of hotel reservation, your deposit will be refunded after deducting bank charges / commission, Handling charge and cancellation fee as follows.
10 days or more prior
to the date of arrival		 No charge
9 to 2 days prior 20% of one night accommodation fee
1 day prior 80% of one night accommodation fee
Fewer than 1 day prior,
or no notice given		 100% of one night accommodation fee

*Failure to check in on the arrival date without prior notice may result in automatic cancellation of the entire reservation.

Refund:

  • Refunds will be made after the conference period.

Registration Desk

xxxx xxxx
xxxx xxxx xxxx xxxx xxxx xxxx
Tel: xxx-xxx-xxxx   e-mail: xxxxxxxxxxxx